Non-Benefited employment at DU is paid hourly and may not exceed 1000 hours in a calendar year - funding must be available to request a hire.  All roles that have a possibility of extending beyond 6 months must be posted.  

In order to comply with the Colorado Equal Pay for Equal Work Act, all non-benefitted staff roles must have a job description and will be posted and searched with only rare, short-term exceptions which will be made on a case by case basis.  Compensation for non-benefitted staff roles will be determined by the job duties and based on equity within the University and division.  Please contact GSSWAdmin@du.edu with questions and requests for an exceptions to posting will be considered for positions which are certain to be under 6 months of duration.

When you have completed your search process and are ready to hire a non-benefitted staff member to work on a grant or project or in your department in a temporary capacity, please complete the hiring request form below:

• Individuals may not be university contractors and employees within the same tax year.  Please confirm that your candidte for employment is not also being paid by DU as an independant contractor using their social security number.  
• Be prepared to identify the funding source for the employment, the employee name and DU ID (unless they are new to DU), start and end dates, hourly rate and predicted number of hours per week. 
• Be prepared to provide the job description and posting details from your search
  

Non-Benefitted Hire Form (staff and student)

All employment opportunities that are designed to be available ONLY to DU students must be posted on PioneerCareers.  Like other non-benefitted positions, student employees cannot exceed 1000 hours of DU employment across all positions in a calendar year.  Questions about getting started with PioneerCareers?  Supervisors hiring student employees are responsible for submitting the job description to the Office of Student Employment on the internship & job database POC.

Work Study - work study is a need-based federal financial aid award.  Only students who receive a work study award can be employed in a work study position.  Any department, faculty or staff member may create and post a work study position if they have a consistent need for a student employee.  Anyone wishing to have work study support needs to be prepared to act as a supervisor, and is responsible for creating the job description, posting the position on the PioneerCareers website www.du.edu/hireapioneer, and following all guidelines and deadlines related to work study.  When you have successfully searched and selected your work study candidate, please complete the Work Study Hire Form.

Other Student Employment - Departments and faculty members that have funds available or approval to pay student employees directly from a project or departmental budget may also hire student employees.  If you need to hire students to work with your department or project and have funding available, you may develop a job description and post the position on the PioneerCareers website www.du.edu/hireapioneer.  

GSSW asks that all work study and other student employee positions follow the DU Student Employee Rate Scale for undergraduate and graduate level students.  Summer gap employment of PhD program level GRAs should be paid at their academic year rate if the summer duties are consistent with their academic year role.  If your position is unique and does not seem to fit the pay rate scale, please consult with GSSWAdmin@du.edu

Student Employee Pay Rate Scale 2023-2024

Work Study Hire Form

Non-Benefitted Hire form (staff and student)

Adjunct employment at DU is paid on a monthly schedule equally split over the term of the contract.  Course Instructors, course developers, field liaisons, off-site supervisors, faculty teaching overload and  professional development instructors may all be considered Adjuncts.

Typically only a few departments or individuals will be responsible for requesting adjunct hires and changes....you know who you are!  Most adjuncts are hired based on information provided to the Business Operations office in a quarterly spreadsheeet.  If changes are needed after that information has been provided, please use the form below to cancel or update a contract you've asked us to issue.  You may also use this form to add an adjunct hire outside that quarterly data provision cycle.

Adjunct Hire, Termination &/or Change Form

Special Community Members are GSSW partners on projects, programs or activities that are NOT employees or students, but require some level of DU systems access to complete their functions for the partnership.  This may include need for a DU email address, building access, access to the library or to software systems.  Special Community Member status requires a background check and must be renewed annually.  Special Community Members must be sponsored by a DU employee and a detailed rationale indicating the need for the status must be noted.  The SCM process is now a workflow in PioneerWeb and both new requests and extension requests can be submitted there.  The sponsor should complete Special Community Member Request Form.  If the individual requires a background check, email the full name and personal email address of the candidate to GSSWAdmin@du.edu 

The Special Community Member Request Form is available on PioneerWeb> Employee tab >Administrative Processes box>Hiring folder>Special Community Members and Volunteers folder>Special Community Member form

Guidance on the search & hiring process for benefited positions - PageUp

PioneerJobs Job Posting step-by-step 10.27.21.pdf G

Non-Appointed Holiday Pay guideline

Guidance on when a non-appointed employee can receive holiday pay.

MyDU New Employee Action Items

Complete the My Employee Person Profile

Access PioneerTime

Sign up for Paycheck and Accounts Payable Direct Deposit

Complete Tax forms

Complete Confidentiality Agreement

Pioneertime quick guide for printing

Instructions for bi-weekly paid employees to enter time in PioneerTime (formerly Kronos).

Student Employment Handbook

Campus Employer Toolkit

GSSW Student Employment Guidelines 2021-22.pdf