Preparing to Graduate
In order to help you prepare proactively for the next graduation application cycle, we hope you will take time to review the relevant graduation instructions and checklist in the next column. Please note the following graduation application deadlines:
- Fall Quarter 2018: Sunday, June 24, 2018
- Winter Quarter 2019: Sunday, September 16, 2018
- Spring Quarter 2019: Sunday, January 13, 2019
- Summer Quarter 2019: Sunday, April 07, 2019
Important Policy Reminders
- The JKSIS 5-to-4 credit change policy applies to all continuing graduate students that entered DU prior to Fall Quarter 2017. For more information please visit http://portfolio.du.edu/5to4. You must login with your DU credentials to access the content, given that the site is open to members of the University of Denver community only.
- For degrees with a required internship, please remember that it must be registered formally (e.g. INTS 4981 or CRES 4981). The JKSIS Office of Career and Professional Development oversees INTS 4981, whereas Dr. Karen Feste oversees CRES 4981.
- Non-coursework requirements like foreign language or the RPCV Coverdell Fellows Practicum, should be completed before applying for graduation consideration.
- Undergraduate courses and courses from University College are not eligible to be applied to graduate JKSIS degrees.
Office of Graduate Education Policies & Deadlines
- https://www.du.edu/info-for/current-students.html > Graduate Student Resources > Thesis & Dissertation Instructions (inlcuding instructions, deadlines, and forms).
- Master's Degree Requirements (including Master's Thesis and Oral Defense) accessible in the Graduate Bulletin.
- Doctoral Degree Requirements (including Doctoral Disseration and Oral Defense) acessible in the Graduate Bulletin.
What the Graduation Check Process Entails
For your reference, the DU Office of Graduate Education (OGE - formerly known as the Office of Graduate Studies) establishes graduation policies and deadlines, and oversees the mandatory graduation evaluation process. The process involves six primary and required steps:
- Each eligible student must apply formally for graduation online.
- Each student must submit a portfolio of required documentation to the JKSIS Office of Academic and Student Affairs (OASA).
- The OASA uses this information to generate mandatory departmental forms on behalf of the student, and then passes all the required documentation on the OGE.
- The OGE reviews the documentation in order to conduct the graduation evaluation process.
- The OGE will provide the student and the department with a list of any outstanding requirements. It is the student’s responsibility to follow-up as instructed by the OGE.
- Once grades have posted for your final term (the term in which you are graduating), the OGE will begin the formal process of certifying candidates for graduation. THIS STEP OCCURS ONLY AFTER THE TERM HAS ENDED.
Presuming that all the steps occur by the stated deadlines and the student has satisfied all degree requirements in compliance with the relevant handbook and University policies, the process culminates with the OGE certifying students for graduation officially, upon completion of degree requirements and verification of final grades, after the term has ended. In order for this process to proceed smoothly, all parties (graduation candidates, the OASA, and the OGE) must collaborate in a timely fashion.
Note: Generally speaking, the final certification process takes three to four weeks after grades have posted, and the OGE does NOT send out notifications when they have finalized graduation certification. Diplomas are issued seven to eight weeks after the term ends. More information regarding diplomas can be found here.
Thank you in advance for your cooperation. We are eager to help you complete this process—and celebrate this important achievement—and cannot do it without your partnership!
Should you have any questions or concerns, please do not hesitate to contact our office (firstname.lastname@example.org).
Graduation Application Instructions and Checklist
Other Important Deadlines
Winter Quarter 2019 Graduation Candidates
- Sunday, September 16, 2018 - Deadline to apply for graduation
- Monday, September 17, 2018 - Deadline to submit documentation to OASA
- Monday, February 11, 2019 - Deadline to complete non-coursework requirements and/or submit any supplemental documentation (e.g. RPCV Practicum, Foreign Language, etc.)
Spring 2019 graduation candidates
- Sunday, January 13, 2019 - Deadline to apply for graduation online
- Monday, January 14, 2019 - Deadline to submit documentation to JKSIS OASA
- Monday, May 06, 2019 - Deadline to complete non-coursework requirements and/or submit any supplemental documentation (e.g. RPCV Practicum, Foreign Language, etc.)
Summer Quarter 2019 graduation candidates
- Sunday, April 07, 2019 - Deadline to apply for graduation
- Monday, April 08, 2019 - Deadline to submit documentation to OASA
- Monday, July 15, 2019 - Deadline to complete non-coursework requirements and/or submit any supplemental documentation (e.g. RPCV Practicum, Foreign Language, etc.)
Verify the Status of your Graduation Application
For your reference, you can verify the status of your graduation application, as follows: login to PioneerWeb > click on the “Student” tab > and navigate to the “View Advising Profile” link in the “Advising and Registration Tools” section. In your profile, you will find a section entitled “Graduation Information,” which will list your graduation status and any active applications you may have. In the far left column, there is also a link entitled “View Application to Graduate” for additional information.
Diplomas are issued seven to eight weeks after the term ends, and are sent to the address provided. More information regarding diplomas can be found here.
Commencement ceremonies are held twice annually, following spring term and summer term. Participation in commencement is optional. More information can be found online. The main DU commencement page, also features additional student information.
Please note that the graduation process is separate from participating in commencement excesses. Participating in commencement does not signify that a student has been certified to graduate officially.