To implement our final solution, a vocational school that trains solar technicians and a subcontractor that installs and repairs solar panels and windows, there are several tasks that must be completed to ensure our project meets the vision, goals and purpose. To easily identify what needs to be done, we have divided our project into several work packages. We first need to design the building for our vocational school, then we need to create the school including creating the curriculum and hiring teachers, and lastly we need to design the Solestre Technology. We project the design and lease of the building will take us four months (from June 1st to October 1st). During this time, we will also start the creation of the school which will also take about four months (from July to November) which includes creating the curriculum and marketing the school. Our final task, the design of the Solestre Technology will take us four months and will be completed after the design of the building and creation of the school. We plan to be a functional school by February of the following year.
To make sure our plans are completed, we have delegated tasks to each member of our group in a way which will insure maximum efficiency and reliability. Courtney will be in communication with the government to start the process of getting accreditation and keeping them up to date on our project. James will manage all students and employees in our school, including training and holding departmental meetings for employees and dealing with student administrative issues. Peter will be in charge of marketing to bring in new clients and will delegate work for our external divisions of Solestre to try and grow our company. Jordon will be in charge of keeping Solestre relevant and present in the industry by building relationships and staying in touch with important members of the renewable energy industry. Finally, Rachel will be in charge of the database and analytics of our company as well as being in charge of publicity for the company. Each of these tasks build on our individual strengths and will make sure each aspect of the company is taken care of.
The total planned cost for the implementation of this project is $6,332,000. This is split between $4,902,000 for the design of the building for the school, $1,030,000 for the creation of the school, and $400,000 to design and create the Solestre Technology. However, we plan on having a $300,000 overhead budget for any unplanned challenges and costs we
have not accounted for which gives us a total budget of $6,632,000.
The major stakeholders for this project include the City of Denver, the state of Colorado, Saunders, potential students, Solestre (us and our employees), other renewable energy companies, the EPA, Energy Scientists, and potential clients. These communication lines will be extremely important for the setup of our school, and also to insure that our company is known as the best, most trusted and highest quality educational trade school in Colorado. We will be in contact with these stakeholders from the beginning of our project, building relationships, keeping the public up to date on our projects and growth, and marketing our program.
During this phase of our project, we will need to monitor our budget, schedule and quality performance. To do this, we will be checking our master budget and comparing it to our flexible budget every time there is a purchase or a cost incurred. We will also monitor competition, economic and social trends, and budget our projected sales and earnings to make sure we stay in business. To monitor our schedule, we will make sure all projects follow the planned schedule as tight as possible. By using quality construction and teaching teams, and by using the design-build process, we hope to stay on schedule as much as possible. When it comes to the actual classes, we will make sure to release spaces in our school when most people are looking for trade school programs. After we successfully implement and start our program, we will continue looking back on our one, five and ten-year plans to check how our operations and plans are going. Finally, to monitor our quality, we will require students to graduate with a minimum of a 3.0 GPA so we know our graduates will be capable and effective in the industry. We will also monitor the amount of carbon dioxide going into the air to see how much it is going down every year, and monitor the number of solar technologies we install every year.
While our project does fill a large gap in the market, there are still some risks that are associated with it. The first is the rapid growth of the renewable energy technology industry. We will need to keep up with the changing technology and make sure to stay ahead or on par with competitors. Our second risk comes from the number of enrolled students we have. While we have a planned target, there is always the risk that we don’t meet this which means our tuition income is not as high as we originally planned. Should this happen, we would have to re-budget our project and make some changes to compensate for the change. Our last major risk comes from dealing with the city and having to abide by zoning codes and laws for becoming a school and solar technology company. While we have tried to keep these risks in mind, there is always a chance something could go wrong.
This implementation plan builds on each of our strengths and has been constructed in a way that we hope minimizes risk and maximizes profitability and creation of Solestre.