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Incomplete Grades

  • An incomplete grade (I) is a temporary grade which may be given at the instructor’s discretion to a student when illness, necessary absence, or other reasons beyond the control of the student prevent completion of course requirements by the end of the academic term. 

    The Department of Media, Film & Journalism Studies’ policy requires that an incomplete grade must be removed by the Wednesday of the fourth week of the next quarter the student is in residence. This deadline for removal of incompletes may be extended only with the permission of the instructor of the course involved, and such permission must be communicated to the department’s Graduate Director in writing, otherwise the grade will become an ‘F.’ The department has the discretion to institute stricter rules. If no other grade is entered after the deadline, the incomplete grade (I) will be converted automatically to a failing grade (F) for the course.

    The Application for Incomplete Grade Form ( may be obtained on the Registar’s website ( or in the Registrar’s Office, University Hall, Room G33. Instructors are encouraged to submit a file copy of the Application for Incomplete Grade Form to the Registrar when the incomplete grade is assigned. The instructor submits the final grade on the Application for Incomplete Grade Form used to approve the incomplete grade. 

    Students with two or more outstanding Incompletes (due to extended deadlines) must receive approval from the Graduate Committee to take an additional Incomplete. Requests for additional Incompletes will be submitted in writing, with a proper rationale, to the MEPC Graduate Committee, and must be supported by the course instructor. 

    Incomplete grades appear on a student’s transcript for one year and do not affect the grade point average at this stage. After one year, or at the time of graduation, outstanding incomplete grades will change to ‘F’ and will affect the GPA.

    An Incomplete grade may not be considered passing for purposes of determining academic standing, federal financial aid eligibility, athletic eligibility, or other purposes. 

    If a student in the Media and Public Communication master’s program does not complete the thesis or substantial research paper (SRP) work in MFJS 4995: Independent Research (thesis or SRP hours), the instructor of record should leave the grade “blank” on the final grade sheet. Unfinished thesis hours are not treated as “Incomplete” but rather as “No Grade” despite what the official grade sheet states the instructor should do.

This portfolio last updated: 08-Jul-2023 11:14 AM