For our implementation plan, we have identified four major work packages, with the plans focus being on building our online platform, as we prototyped in the Solution Design phase. We have identified the four major work packages as the following: Design, Create, Share, and Optimization. The design phase has already been completed and consisted of brainstorming and discussing possible prototypes. The create phase is currently in progress as we work on bettering our prototype through discussion with team members and the stakeholders we interviewed. The share phase is the next phase in our implementation plan and involves testing our working prototype. The final phase, optimization, focuses on making our web platform the best it can be and ensuring that the content remains useful and up-to-date. For further discussion of the specific tasks for each work project view the “Implementation Tasks” link.
The tasks will be implemented on a schedule over the next year and a half, leading up to the 2020 elections. The various tasks of each work package and the schedule we plan to follow to complete them is detailed in the “Implementation Schedule” link. To maintain our schedule, we have delegated certain responsibilities from each work package to various team members. For a detailed summary of how tasks and responsibilities are delegated, see the “Delegation of Responsibilities” link. The entire implementation plan relies on the work of our team while getting feedback from our various stakeholders.
The virtual nature of our solution allows us to rely on considerably less resources than a physical solution would. This results in our solution being able to be produced on a relatively low budget, with few team members, and with less initial investment than other potential solutions we evaluated. The main resources that our platform will need for creation are: Web Designer, Content, and Corporate/Public Partnerships. The financial budget for this project is distributed between the budget for resources and the labor budget, all of which is detailed in the “Determination of Resources” link. Each work packages labor requirements are also detailed in the “Determination of Resources” link at the end of the document along with the master budget. The start-up cost for the platform will be $16,262.00, and then there will be recurring monthly upkeep of $400.00.
To accomplish our various tasks for each work project, it will be necessary to maintain strong communication within our team as well as get important feedback from our various stakeholders. For Work Package A, which is already completed, we met weekly as a team and checked in regarding progress on assigned tasks throughout the week. For the remaining work packages (B-D) we have devised a detailed plan of communicating with each other and our stakeholders which can be found under the “Communication Plan” link.
To monitor the progress, quality and effectiveness of our platform, we plan to monitor these factors through the activity of our site (i.e. number of visits per day, time spent on our website, etc.), and use user surveys and questionnaires to get feedback. For a sample of our survey and questionnaires, please refer to the “Monitoring Plan” link. The survey questions will be coupled with monitoring of site activity through analytical data methods. Our schedule and any large changes being implemented to the site or company will be reviewed by our team once a week to make sure we know what needs to be done and to confirm deadlines about productivity. We will monitor our budget though a financial controller that we will meet with once a month. For a more detailed look at our plan for this see the “Monitoring Plan” link.
There are several risks we have identified that could deter our implementation plan. The first major challenge we identified was that it could be difficult to find a company to partner with who is willing to associate themselves with something political. Another major risk factor is getting traffic to the site. Driving traffic to the webpage when a number of political resources and social media sites already exist that provide similar information makes this a real concern. The next risk that we identified is having candidates generating enough content for the web-page. We could see this becoming a problem if political candidates do not want to come to it. The final risk is that anyone is able to put their content on the website and there could potentially be candidates who are not as serious as others that could put their information on there. Descriptions of how we plan on mitigating and overcoming these challenges and risks are included in the “Risk Assessment” link.
Through our implementation plan, we hope to create a platform that is informative and effective for voters and will give exposure for more political candidates as we approach the next 2020 federal elections.